FNTI's proven conversion process is both high-speed network based and automated via our Production Control Database (PCD). This combinFNTIon enables real-time tracking and reporting of the media population through each stage of the conversion process.

Librarian Stage
The responsibilities of the Librarians are key to FNTI's ability to track a folder through the conversion process. The Librarians use the Project Control Database (PCD) s the cornerstone to control this execution. They are the pivot in checking media out and back into the file room.

Scanning Stage
In this stage, electronic images of the folder are created via the scanning process. Each shift has scan operators who are responsible for scanning the prepped files using the latest technology.

The scan operator's primary objective in maintaining the integrity of the paper includes producing high quality scans. When the scanner operator recives a box they scan the barcode on the box and each time the barcode updates the PCD. All elements of each stage of the conversion are managed by the PCD, which forms the basis to the scanning log and logs for other stages of the conversion process. After a box of paper files has been accessed, they will disassedmble and then accomplish the correct scanning process. When completed, the documents will be grouped and reassembled then placed into the conversion box..

Indexing Stage
The Indexing Stage is critical to accurately access the contents of the new electronic folder. Each shift has indexers whose primary function is to key the indexes. When the indexer receives a box they scan the barcode on the box; each time the barcode updates the PCD. The indexer fills out the Batch Cover Sheet to confirm documents are indexed.

Quality Assurance Stage
The Quality Assurance Stage is the final step in the FNTI accuracy verification process. The primary function of the QA operator is to inspect 100% of the images processed. This operator will check all images for completeness and legibility. When the QA operator recives a box they scan the barcode on it and the individual files as they are processed; each time the barcode updates the PCD.

With each shift there is a QA Supervisor who has the authority to coach personnel and implement corrective action for any errors found during the QA inspection.

Export & Archive
A technical senior will manage the export and archive of converted data. Once a box of images has been verified, FNTI will generate final image media with indexes for the boxes and associated image files.

Return of Original Documents
Once the files have been exported to the proper format, they will be securely placed back in their boxes. The Barcoded Batch cover Sheet will remain as the index to the boxed contents. The PCD will then update the status to inform file room staff of the files being returned. Each box is then transported back and checked back into the file room by the Librarian..